How to Find an Email Address

How to Find an Email Address

Email is a core part of how we communicate, both at work and beyond. But what happens when you can't remember your own email address or need to reach someone new? Knowing how to find the right email address quickly can save time, prevent frustration, and keep you connected. Our guide covers both scenarios: locating your own email address and finding someone else's, with practical tips, reliable tools, and ethical considerations.

How to Find Your Own Email Address

Finding your own email address is usually simple, but it can get confusing if you manage multiple accounts or haven't logged in for a while. Here's how to track down an address on different devices and email providers.

Checking on a computer

Gmail

1. Open your web browser and go to Gmail.
2. Log in with your credentials.
3. Click on your profile icon in the top right corner.
4. Your primary email address appears directly under your name.

If you manage multiple Gmail accounts, this icon also lets you switch between accounts and see their email addresses.

Outlook

1. Visit Outlook.com or open your Outlook desktop client.
2. Click on your profile picture in the top right corner.
3. The displayed email is your primary Outlook address.

Tip: For Microsoft Office users, you can also find your email by going to File > Account Settings > Account Settings, where all connected email accounts are listed.

Apple Mail

1. Open the Mail app on your Mac.
2. Click Mail > Preferences > Accounts.
3. Select your account—the email address appears under Account Information.

Checking on your phone

iOS (iPhone/iPad)

1. Open the Settings app.
2. Scroll down and tap Mail, then Accounts.
3. Select your email account to see the associated email address.

Android

1. Open the Gmail or default email app.
2. Tap the Menu icon (three horizontal lines) and go to Settings.
3. Tap the email account in question to view the full address.

Even if your account is logged in across multiple devices, checking the account settings on your phone or tablet is often the quickest way to retrieve your email.

Troubleshooting forgotten email

If you've completely forgotten your email or can't access your account:

Use recovery options:

Most email providers, including Gmail and Outlook, offer recovery through a linked phone number or secondary email address.

Check linked accounts:

Social media accounts like LinkedIn or Facebook sometimes display your registered email in your account settings.

Old devices or browsers:

If you're still logged in on an old device, open your email app to view the account.

These methods work well when you're trying to regain access to older accounts or recover an email associated with services you haven't used in years.

How to Find Someone Else's Email Address

Sometimes you need to connect with someone new over email for work or personal reasons. Finding another person's email requires resourcefulness and respect for privacy.

Using professional networks

Professional networks like LinkedIn can be a good starting point:

• Visit the person's profile and check their Contact Info section. Some users list a work email directly.
• If it's not listed, look for company websites or directories associated with their organization. Corporate websites often follow standard email formats, like firstname.lastname@company.com.

Email finder tools

Several tools exist to help identify professional email addresses:

Hunter.io: Searches for emails based on domain and verifies their deliverability.

RocketReach: Connects names to professional emails and social profiles.

VoilaNorbert: Helps locate emails using names and company domains.

Always use these tools ethically. These services work best for professional outreach and legitimate networking. Avoid spamming or sending unsolicited marketing messages. If you’re reaching out to someone you met a long time ago, Harvard Business Review encourages acknowledging the absence of contact - and it’s also best to let them know how you found their email address. 

Search techniques

If you prefer a manual approach, Google can be surprisingly effective. Try these search techniques:

• "First Last" + "company" + email
• "First Last" + "contact" + "@company.com"
• Searching social media profiles for public contact information

For example, a search like "Jane Doe" + "Marketing Manager" + "TechCorp" + email can lead to company press releases or professional bios that reveal email addresses.

Verifying the email

Finding an email is only half the work. You then need to make sure it's correct. Sending emails to incorrect addresses can bounce back, create confusion, or look unprofessional.

MailTester: Simple tool to check if an email is deliverable.

NeverBounce: Verifies lists of emails to reduce bounce rates.

Professional courtesy: Confirm that the email aligns with the person's domain and job title.

Safety and Ethical Considerations

While it's tempting to use every tool available, respecting privacy matters:

• Avoid scraping emails from websites without consent.
• Use verified and reputable email finder tools.
• Don't purchase bulk email lists for marketing purposes, as this can violate data protection laws.
• Always provide context in your outreach. Introduce yourself and explain why you're contacting the recipient.

Finding the Right Email Made Simple

Finding an email address—whether your own or someone else's—doesn't have to be complicated. For your own email, check your devices, email client settings, recovery options, or linked accounts. For someone else's email, use professional networks, trusted email finder tools, Google search operators, and verification services. Most importantly, always be ethical: respect privacy, avoid spam, and verify emails before sending.

Need a hand managing your inbox? Fyxer works across Gmail and Outlook to categorize your emails, draft responses and manage your meeting schedule. Get set up in 30 seconds.

Frequently Asked Questions (FAQs)

How do I find my email address on my phone?

Check your email app settings or account info on iOS or Android. Apps like Gmail display the full email address in the settings menu.

Can I find someone's email with just their name?

Yes, sometimes, by combining the person's name, company, and tools like Hunter.io, Google search operators, or LinkedIn directories.

Is it safe to use email finder tools?

Yes, if used ethically. These tools are designed for professional networking and legitimate outreach, not spam.

What if my email isn't linked to a phone number?

Use your email provider's account recovery options, which may include a secondary email or security questions.

How can I verify that an email address is correct?

Tools like NeverBounce, MailTester, or RocketReach can confirm deliverability and reduce bounce rates.

Can I use social media to find emails?

Yes, professional platforms like LinkedIn often provide contact information when appropriate, and company pages may display general contact emails.

What should I do if I forget both my email and password?

Use recovery options with a linked secondary email or phone number. Contact support if necessary for account verification.

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How to Find Archived Emails in Gmail

How to Create a Business Email Address