All of us use email every day at work. From receipts and contracts to meeting actions and personal notes, our inboxes hold important messages. Sometimes, you need to securely save these messages outside your inbox. That’s where saving an email as a PDF comes in.
According to Adobe, creating a PDF is a simple way to turn an email into an easy-to-read document that can be referenced again and again. So what is a PDF? A PDF (Portable Document Format) is a file type that makes sure what you see on screen remains consistent across devices. It’s secure, easy to share, and ideal for archiving important communications. In this guide, you’ll learn exactly how to save an email as a PDF, whether you’re on a computer, mobile phone, or using web-based mail.
How to save an email as a PDF on a computer
Saving an email as a PDF on a desktop or laptop just takes a few simple steps. The process may vary slightly depending on your email platform, but the logic remains the same: open the message, find the print or export option, and choose “Save as PDF.”
Gmail (web browser)
Step 1: Open Gmail and select the email you want to save.
Step 2: Click the three vertical dots (⋮) at the top right of the message.
Step 3: Choose “Print.”
Step 4: In the print window, change the destination printer to “Save as PDF.”
Step 5: Click and select where you’d like to store the file on your computer.
