Imagine the scenario: it’s Monday morning and you’ve just sat down at your desk. To-do list is long, but manageable. Sifting through emails, the to-do list grows, whilst time ticks down. Finally, you get cracking with task number 1. The phone rings, a client wants a document touched up. Another client messages asking for a strategy call before lunch. A reminder pops up to send out invoices. As the day wears on, it becomes impossible to get into stride. No matter how hard you work, the to-do list continues to grow, setting the tone for the rest of the week.
We’ve all had days like that. For some, it has become the norm. The inevitable stress of pressing deadlines, lost opportunities and a never-ending to-do list, which ultimately has negative connotations for work, health and happiness. Well, there is a cure: a virtual executive assistant.
Virtual assistants help to block out distractions. Acting as gatekeepers to your time, they will filter emails, phone calls and social media to ensure you can give your undivided attention to the task at hand. This is particularly useful when facing an impending deadline or during ‘prime productivity’ – the time in the day when we are at our most productive.
Off your plate
There is an acronym for STRESS that befits executive pressure: Someone Trying to Repair Every Situation Solo. Whether physical (time constraints; ability) or mental (expectations) or both, executives often put too much pressure on themselves, believing that they alone can solve a problem. But, just because you can do everything, doesn’t mean you should.
Delegation is not stress’s kryptonite, but confident delegation is. Fyxers are experienced professionals. After years of honing techniques, they will not only complete tasks well in advance of a deadline, but likely complete them more efficiently and to a higher standard; admin tasks, for example, don’t tend to be an executive’s core competence. Having a trusted partner helps take weight off an executive’s shoulders and that is exactly what a virtual executive assistant should be.
Not every virtual assistant is the same. Some are computer-generated, others work in far-flung corners of the globe. Fyxers are professional assistants that work out of our London HQ. They will study your working habits and pay close attention to your workload. They will address future pinch points, so they do not become pinch points. They will learn what make you stressed and put measures in place to diffuse that.
They are also at the end of the phone line whenever you need them. Unlike an automated cinema booking, Fyxers are responsive and can chat through whatever’s on your mind. Whether that is sound boarding new business ideas, discussing options for your parents’ birthday or simply getting something off your chest. Due to their unique position – outside the work, home and friends circle – virtual assistants can be a vital outlet for an executive to let off steam.
Good assistants will ensure the ‘elusive’ work/life balance is no longer a pipe dream. Stress tends to manifest itself most strongly when varying aspects of an executive’s life overlap. For example, when work deadlines clash with family and social commitments. The upcoming Christmas period is a prime example. Fyxers will not only free up your time through a reduced workload, but they will also make sure your extra-office calendar remains a priority. There will always be enough hours in the day to tuck your kids in at night or go to the theatre with friends.
Mindfulness means combatting stress and improving well-being. Mindfulness at work means regaining control and focus. Stress hits us when we feel out of control – pulled by an ever-expanding list of demands and commitments. A virtual PA helps you go back to dictating your own agenda.